The following diagram illustrates receiving and maintaining company information for suppliers and contractors using the Smart Materials Portal. However, the same process might be performed by manually entering the data directly into the Smart Materials database using a different format for gathering the data.
-
As a Smart Materials administrator, I need to set up the Smart Materials Portal for suppliers and contractors.
-
As a procurement manager, I need to set up the company profile and qualifications questionnaire for potential/prospective suppliers and contractors.
-
As a supplier or contractor, I need to request access to the Smart Materials Portal, providing basic company information for consideration.
-
As a member of the procurement team, I need to verify basic company information for suppliers and contractors requesting access to the Smart Materials Portal. If validated, I need to grant the company access so that they can provide further information.
-
As a supplier or contractor, I need to submit answers to the company profile questionnaire via the Smart Materials Portal.
-
As a member of the procurement team, I need to review the submitted company profiles.
-
<decision point> As a member of the procurement team, I need to approve or reject the company profile. Rejected companies are notified via email and will not be considered further.
-
As a supplier or contractor, I need to submit the company qualifications and material/work group information.
-
As a member of the procurement team, I need to review the supplier or contractor for inquiry only, or for contract, for a specific project or for all projects.
-
<decision point> As a member of the procurement team, I need to approve or reject the supplier or contractor's qualifications for scope.
-
As a supplier or contractor, I will update my company information, as necessary or requested.
-
As a member of the project team, I might rate the supplier’s or contractor’s performance in the bidding and delivery process.
-
As a member of the procurement team, I need to maintain supplier information.