This command activates the Clash Report Manager form. It is used to generate reports from the Project Database with the report definition data. The Clash Report Manager stores the report record and location records for each discrimination data file and format file in the Project Control Database. The numbered records are used to locate ASCII files on their specified nodes.
Report Format Form – Creates, revises, copies, or deletes only the record of a format file.
Report Discrimination Data Form – Creates, revises, copies, or deletes the record of a discrimination data file. The chosen action is also performed on the actual report discrimination data file.
Report Form – Creates, revises, deletes, approves, or multi-creates report records used to define or generate reports.
Report Management Defaults Form – Creates a Project Control Database record of the default node name and path for the report definition files. This option is primarily used for setup.
Using the Report Commands
Understanding Report Files and Records
The Clash Report Manager uses the discrimination data files, format files, and database records that represent these files to generate reports. The following definitions explain all of the files and records in the reporting process.
Format File and Record
The format file is a user-defined, ASCII file which must be created with a text editor outside of the Clash Report Manager. It contains special indices identifying what data appears in the report and how the data is sorted. It also defines how the data is formatted in the report. Without the format file(s), Clash Report Manager reports cannot be processed. A set of basic format files is delivered for each type of reporting.
Using the Report Format option, you can create a numbered record for each format file so that it can be accessed for report processing. The format record is a record in the Project Control Database used to name and locate a specific format file. Unlike the format file, the format record is created interactively. It is called a record to classify it as a block of data that is used for report processing but is not an actual file.
Discrimination Data File and Record
The discrimination data file limits the report to only the specified database occurrences. It is an ASCII file that is created interactively using the Clash Report Manager.
The discrimination data record is a record in the Project Control Database used to name and locate a specific discrimination data file. There is a uniquely-numbered record for each discrimination data file so that it can be accessed for report processing. This is the same way that the format record is used to access a format file.
Report Output and Record
The Clash Report Manager creates a report using the specified format, discrimination, and search criteria data files, and places it in the specified directory on the specified node.
The report record names or defines locations for all of the files that are necessary to generate a report, including the report output. (It is called a record to classify it as a block of data that is used for report processing but is not an actual file.)
There is a definite workflow for at least the first time you create a report. First, use the Report Management Data option to specify defaults for the node name and path of the report definition files. By defining the defaults first, you can prevent keying in a node name and path on each form. If you want to use a different node name or path than the defined default, simply place a data point in that field and key in the modification.
The following steps can be done in any order: create your format record, discrimination data record, and discrimination data file using the Report Format and Report Discrimination Data options. Reports cannot be generated until the format file, the discrimination data file, and their corresponding records have been established.
Finally, use the Report option to create the actual report.