OS&D reports for release notes can be created on the PT.30.01 OSD for Release Notes screen.
Query the first (Release Notes) block to display the affected release note.
To create an OS&D report in the second (Over, Short or Damages) block, select the type of the OS&D from the drop-down list in the OSD Type field. The available types are listed below.
Over (quantity higher than expected)
Short (quantity lower than expected)
Damaged (delivered material is damaged)
Not to spec (material not delivered in accordance with the specification)
Incorrectly received (something wrong with the delivered material)
Correctly received (everything is ok)
Damaged-Repair (delivered material is damaged and must be repaired)
The m_pck_site_custom.retrieve_osd_def CIP can be used to customize the entries in the OSD Type drop-down lists in OSD screens. It permits limitation of the availability of OSD types on project level and even translation and/or redefinition of the semantics of the existing OSD types. For more information, see RETRIEVE_OSD_DEF.
Select the date from the LOV in the OSD Create Date field.
Now save the OSD; the OSD Number value will be generated automatically based on the pre-defined OSD rule assigned to the user. If no OSD rule was assigned, the OSD rule marked as the default will be used.
Specify who is responsible for resolving the problem by entering the name in the Responsible Person field. If it is the home office, select the HO Responsible check box. If site personnel are responsible, leave the check box blank.
Specify the required action in the Required Action field. If the home office is responsible, expediting must take care of it. Otherwise, the site personnel must take action. Whoever is responsible for taking action is also responsible for closing the OS&D after the problem has been resolved. This action is done by entering the date of closing this OS&D in the OSD Closed Date field and specifying what action was taken to resolve the problem in the Action Taken field.
You can attach documents (like Word documents, PDFs, photos, and so forth) to an OS&D using the fastcall to the D.90.21 Attachments screen. For more information, see Attachments.
The Manual check box indicates a manually created OS&D report.