Commodity Managers - Intergraph Smart Materials - Version 2016 R4 (8.4.0) - Help - Hexagon PPM

Intergraph Smart Materials Classic Help (2016)

PPMProduct
Intergraph Smart Materials
PPMCategory_custom
Help
Version_SPMat
2016 R4 (8.4)

Commodity managers are responsible for approving specific materials and services for the suppliers so that they can be selected as bidders for an inquiry to provide bids for this material or service.

If commodity managers are assigned to a material or service (or to the associated material or service type), only these users can approve by selecting the Qualified check box. The cyan background color of the Matl/Work Group Type or the Matl/Work Group field indicates that the logged on user is assigned as commodity manager.

The Commodity Manager feature is only available if commodity managers are defined (see Assign commodity managers to a material or service and Assign commodity managers to a material or service type).

Approve

To approve a material or service for the selected supplier, select the Qualified check box. Additionally, select an appropriate value (Qualified ...) from the Classification list. Optionally, you can type or select the approval department, and type comments in the Internal Comment and External Comment boxes. Finally, click Save to save the approval. The software fills the following fields:

  • Qualified Date – with the system date

  • Approved By – with the logged on user name

  • Appr./Rej. Date – with the system date

  • Status – set to Approved

Additionally, an email is sent to all commodity managers assigned to this material or service, to notify about the status change. The email is created using the M_PCK_COMPANY_CUSTOM.APPROVAL_MG_INVITATION_TEXT CIP.

Reject

To reject an approval, clear the Qualified check box and select Not qualified in the Classification field. Optionally, you can type or select the approval department, and type comments in the Internal Comment and External Comment boxes. When saving,

  • Qualified Date is cleared.

  • Status is set to Rejected.

The external comment is displayed in the Portal when hovering over the Rejected icon.

Remove Material or Service

When a material or service is removed from a supplier, either on the P.20.01 screen, or in the Portal on the My Account > Materials and Services page, an email is sent to all commodity managers assigned to this material or service, to notify about withdrawal of a material or service. The email is created using the M_PCK_COMPANY_CUSTOM.UNSUPPORTED_MG_MAIL CIP.

Commodity Manager Digest

To keep the commodity managers informed about pending material or service approvals, the CMGR_RMNDR DBMS job is available on A.60.45 DBMS Jobs. For more information, see Commodity Manager Reminder. This job should run regularly to check for pending approvals and send reminder emails to the involved commodity managers. Additionally, the job checks for approval status changes since the last run and sends notification emails to the involved suppliers. At the same time, the Supplier Informed date is set on the P.20.01 screen to log this notification.