Pending POs - Intergraph Smart Materials - Version 2016 R4 (8.4.0) - Help - Hexagon PPM

Intergraph Smart Materials Classic Help (2016)

PPMProduct
Intergraph Smart Materials
PPMCategory_custom
Help
Version_SPMat
2016 R4 (8.4)

The P.50.81 Pending POs screen gives procurement management a cross-project overview of the workload of purchase orders with pending approval. Here you can see all purchase orders and their change orders that have not yet been approved. Depending on whether you have the privilege MULTI PROJECT, you can see the purchase orders of all projects to which you have access or only of the project in which you are logged in. For manual purchase orders, the Engineering Requisition field is always empty.

You can also see all purchase requisitions that have been released to procurement but for which no order has been created so far. Once at least one line item of a requisition has been placed on an order, this requisition is not displayed any longer with an empty order number. In this case, it is of no interest whether the corresponding order has been approved or not.

Once the order is approved, the requisition disappears from the overview as long as line items of the same requisition are placed on a different order without approving this order.

If more than one requisition is associated with an order, you can see one record for each combination of order and requisition.

This screen is a core workflow screen. For more information, see Core Workflow Screens.

Order By

With the Order By radio group, you can control the display order. The available options are listed below (desc means descending).

  • Project, RfA Date (desc), Created On (desc), Rel to Proc (desc) (default)

  • Project, RfA Date desc

  • Project, RfA Date (desc), Buyer

  • Buyer, Created On (desc)

The Project field shows the project of the requisition. The name (number) of the order is displayed in the Order Number field, with its supplement in the Suppl field, and the order type in the Type field. For requisitions that have been released to procurement but for which no order has been created so far, these fields will be empty.

The name (number) of the requisition is displayed in the Engineering Requisition field, with its supplement in the ER Suppl field. The date when this engineering requisition was released to procurement is shown in the Rel to Proc field. For a manual purchase order, these fields will be empty.

The date the order has been created is shown in the Created On field. For requisitions that have been released to procurement but for which no order has been created so far, this item will be empty.

The RfA Date field displays the date when the Ready for Approval check box has been selected for the order.

The discipline of the requisition is displayed in the Discipline field. For a manual purchase order, it shows the discipline of the order.

The origin of the purchase order is displayed in the Origin field.

The order descriptions are displayed in the Short Desc and Description fields.

The Buyer field shows the buyer assigned to this requisition/order.

The Supplier field shows the name of the supplier assigned to this order.