Manage Traffic Coordination - Intergraph Smart Materials - Version 2016 R4 (8.4.0) - Help - Hexagon PPM

Intergraph Smart Materials Help (2016)

PPMProduct
Intergraph Smart Materials
PPMCategory_custom
Help
Version_SPMat
2016 R4 (8.4)

Managing materials during traffic coordination phase is of utmost importance. Below video will help you out in learning this aspect more clearly, so let's have a look.

As a traffic coordinator, you are responsible for ensuring optimal and timely passage of the packages and item shipments from the supplier's location to the site. The traffic page allows you to view all the package related information and makes it easier for you to coordinate the traffic related activities. You can view the submitted preliminary packing lists (PPL) and packing lists, and if required, can edit them as well. If you want the supplier to make any changes in a PPL or a packing list you can request a resubmission. Only after you approve a submitted packing list, the supplier can start the packing and shipping process for the packages in that packing list.

As a traffic coordinator you can view the following dashboards.

Packing dashboard

Allows you to view all the approved agreements and the packing lists and preliminary packing lists (PPL) related to the agreements. The dashboard also provides links to view all the important information associated with a packing list or PPL. You can sort the information on the dashboard by clicking an appropriate column header. You can filter the information by clicking on any of the column header and selecting the filter criteria. You can also group the records by any of the column header by dragging that particular header to the top Group By row.

Agreement Number - Displays the agreement number associated with a packing list or PPL. Clicking the agreement number displays the item shipments assigned to that agreement.

Engineering Requisition - Displays the requisition numbers associated with an agreement.

Supplier Company - Displays the supplier company name for an agreement.

Invitation Sent to Supplier - Indicates if the supplier has been invited for PPL creation for the agreement.

Delivery Details Mismatch - Indicates if there is a mismatch for any item shipment delivery details with the assigned PPL/packing list delivery details.

Has Not Packed Items - Indicates if the agreement has at least one item shipment that is not yet packed.

PPLs with Empty Packages - Indicates if the agreement has any empty preliminary package.

PPL Coverage - Indicates the packing progress of the package items in the PPLs in the agreement.

HLO Type - Indicates if the agreement includes an item that is heavy (either by size or by weight) for shipment by land or by sea.

Number of PLs - Specifies the number of packing lists in that agreement.

Number of PPLs - Specifies the number of PPLs in that agreement.

View PLs/PPLs - You have to click View to view all the packing lists and PPLs for that agreement. The following information is displayed for each PPL or packing list. You can click Frozen PPLs to view the PPLs that are part of frozen EMLs.

  • PPL/Packing List Number - Displays the number that uniquely identifies a PPL or a packing list.

  • Type - Identifies a record as either a PPL or a packing list.

  • Status - Displays the status of the PPL or the packing list. For more information, see PPL Statuses and Packing list statuses.

  • PPL Coverage - Indicates the packing progress of the package items in a PPL.

  • HLO Type - Indicates if the packing list or the PPL contains an item that is heavy (either by size or by weight) for shipment by land or by sea. For more information, see HLO calculation.

  • HLO Extra - Indicates if the packing list or the PPL contains an item that is considered as extraordinary either by its size or by its dimensions. For more information, see HLO calculation.

  • Has Empty Packages - Indicates if there are empty packages in the PPL or packing list.

  • Export License Required - Identifies if the PPL or packing list contains items that require export license.

  • Hazardous - Identifies if the packing list or the PPL contains hazardous items.

  • Number of Packages - Displays the number of packages in a PPL or packing list.

  • Item Quantity Exceeded - Indicates if the packed item quantity exceeds the amount mentioned in the agreement.

  • Total Gross Weight - Displays the total gross weight of all the packages in a PPL or packing list.

  • Weight Unit - Displays the unit to be used for showing the weight of the packages in a PPL or packing list.

  • Total Volume - Displays the total volume of all packages in a PPL or packing list.

  • Volume Unit - Displays the unit to be used for showing the volume of the packages in a PPL or packing list.

  • EML Number - Allows you to select the EML (Equipment and Material List) number for a PPL or packing list. EML number identifies the contract between the buyer and the freight forwarder for a PPL or packing list.

  • Transport Cost - Displays the total transport cost for the packing list

  • Freight Forwarder - Displays the freight forwarder name for a PPL or packing list.

  • Release to Forwarder Date - Displays the date when the freight forwarder picks up the material from the supplier.

  • MOT Code - Allows you to select the transport to be used for the shipment of packages in a PPL or packing list. This is different from the MOC Code used in shipments.

  • Incoterm - Displays the incoterm for a PPL or packing list. Incoterms are a series of three-letter trade terms related to common contractual sales practices.

  • Delivery Place - Displays the place where the packages in a PPL or packing list would be collected by the freight forwarder.

  • Collection Point - Displays the exact point where the packages in a PPL or packing list would be collected by the freight forwarder from the supplier. If the project default ZP_AUTOCOL is set to Y, then the collection point of a release note or PPL is auto-populated with the delivery place value.

  • Delivery Date - Displays the date when the packages in a PPL or packing list need to be delivered by the supplier to the freight forwarder. This date is set by expediter.

  • Ready Date - Displays the actual date when the items in a PPL or packing list are ready for delivery and can be picked up.

  • Routing Method - Displays the routing method to be used for shipping the packages in a PPL or packing list.

  • Transit days - Displays the number of days required for shipping the items from the supplier's place to the site.

  • Traffic Arrival On Site Date - Displays the date on which the packages in a PPL or packing list would arrive at the site.

  • Price Code Verification Required - Indicates if delivery details of the PPL / packing list changed after assigning the price codes.

  • Attribute Set - Allows you to assign additional properties for packages in the given packing list.

Shipments dashboard

Allows you to view all the shipments for a project. The dashboard also provides a quick view of some of the important information associated with a shipment.

EML Number - Displays the EML (Equipment and Material List) number for each shipment. EML number identifies a contract between the buyer and the freight forwarder.

Freight Forwarder - Displays the Freight Forwarder name for each shipment.

Shipment Number - Each shipment has a shipment number which uniquely identifies a shipment in a project.

PL Number - Displays the packing list numbers associated with a shipment.

MOC - Displays the means of conveyance of a shipment.

Status - Displays the status of a shipment. For more information, see Shipment Statuses.

Shipping Document Number - Displays the shipping document number (if available) for a shipment.

Total Freight Ton - Displays the total freight ton for each shipment.

Departure Point - Displays the starting point of a shipment.

Arrival Point - Displays the point of arrival of a shipment.

ETD - Displays the estimated date of departure of a shipment.

ETA - Displays the estimated date of arrival.of a shipment.

ATD - Displays the actual date of departure.of a shipment.

ATA - Displays the actual date of arrival of a shipment.

EML Management dashboard

Allows you to view all the EMLs (Equipment and Material List) for a project. The dashboard also provides a quick view of the most important information associated with an EML.

EML Number - EML number identifies a contract between the buyer and the freight forwarder.

Short Description - Provides a short description of the EML.

Freight Forwarder Company -Displays the freight forwarder company name for the EML.

Status - Displays the status of the EML. The status can be In Progress, Frozen, or Unfrozen.

Freight Invoices dashboard

Allows you to view information related to all the invoice attachments and monthly invoices

Invoice attachments dashboard

EML Number - Indicates the EML number associated with the invoice attachment.

Invoice Attachment Number - Identifies an invoice attachment uniquely.

Credit Note Number - Indicates the credit note number. Credit notes are raised by freight forwarder to reduce the amount of an invoice attachment.

Amount - Indicates the invoice amount.

Currency - Displays the currency used in the invoice attachment.

Approved Invoice Amount - Indicates the amount that you have approved for this invoice. This amount is calculated after adjusting the amounts of the approved credit notes (if any) associated with the invoice attachment.

FF Submitted date - Displays the date on which the invoice attachment has been last submitted by the freight forwarder.

Issue Date - Displays the date on which the invoice attachment was first issued by the freight forwarder.

Status - Displays the status of the invoice attachment. The status can be any of the following

  • In Progress (FF) - Indicates that the freight forwarder is working on the the invoice attachment.

  • Submitted - Indicates that the freight forwarder has submitted the invoice attachment for approval by the traffic coordinator.

  • In-Progress (TC) - Indicates that the traffic coordinator is working on the invoice attachment approval process.

  • Approved - Indicates that the traffic coordinator has approved the invoice attachment.

  • Rejected - Indicates that the traffic coordinator has rejected the invoice attachment.

Monthly Invoices dashboard

Monthly Invoice Number - Identifies a monthly invoice uniquely.

Amount - Indicates the total amount for the monthly invoice.

Currency - Displays the currency used in the monthly invoice.

FF Submitted date - Displays the date on which the monthly invoice has been last submitted by the freight forwarder.

Status - Displays the status of the monthly invoice. The status can be any of the following

  • In Progress (FF) - Indicates that the freight forwarder is working on the the monthly invoice.

  • Submitted - Indicates that the freight forwarder has submitted the monthly invoice for approval by the traffic coordinator.

  • Approved - Indicates that the traffic coordinator has approved the monthly invoice.

  • Rejected - Indicates that the traffic coordinator has rejected the monthly invoice.

What do you want to do?

See Also

Update Preliminary Packages and Packages

Manage Shipments

Manage EMLs

Manage Freight Invoices

Packing List workflow

PPL workflow

Packing List workflow

Shipment Workflow