Manage Freight Invoices - Intergraph Smart Materials - Version 2016 R4 (8.4.0) - Help - Hexagon PPM

Intergraph Smart Materials Help (2016 R4)

PPMProduct
Intergraph Smart Materials
PPMCategory_custom
Help
Version_SPMat_custom
2016 R4 (8.4)

As a traffic coordinator, one of your important responsibility is to manage the invoice attachments raised by the freight forwarders. After you have negotiated with your freight forwarders on the price codes that should apply on each shipment, the freight forwarder prepares invoice attachments for each shipment and submits to you. You need to review the invoice attachments and approve them before freight forwarders can raise monthly invoices against those invoice attachments.If you reject an invoice attachment, the freight forwarder needs to submit them again, before they raise monthly invoices on them.

Freight Invoices dashboard

Allows you to view information related to all the invoice attachments and monthly invoices

Invoice attachments dashboard

EML Number - Indicates the EML number associated with the invoice attachment.

Invoice Attachment Number - Identifies an invoice attachment uniquely.

Credit Note Number - Indicates the credit note number. Credit notes are raised by freight forwarder to reduce the amount of an invoice attachment.

Amount - Indicates the invoice amount.

Currency - Displays the currency used in the invoice attachment.

Approved Invoice Amount - Indicates the amount that you have approved for this invoice. This amount is calculated after adjusting the amounts of the approved credit notes (if any) associated with the invoice attachment.

FF Submitted date - Displays the date on which the invoice attachment has been last submitted by the freight forwarder.

Issue Date - Displays the date on which the invoice attachment was first issued by the freight forwarder.

Status - Displays the status of the invoice attachment. The status can be any of the following

  • In Progress (FF) - Indicates that the freight forwarder is working on the the invoice attachment.

  • Submitted - Indicates that the freight forwarder has submitted the invoice attachment for approval by the traffic coordinator.

  • In-Progress (TC) - Indicates that the traffic coordinator is working on the invoice attachment approval process.

  • Approved - Indicates that the traffic coordinator has approved the invoice attachment.

  • Rejected - Indicates that the traffic coordinator has rejected the invoice attachment.

Monthly Invoices dashboard

Monthly Invoice Number - Identifies a monthly invoice uniquely.

Amount - Indicates the total amount for the monthly invoice.

Currency - Displays the currency used in the monthly invoice.

FF Submitted date - Displays the date on which the monthly invoice has been last submitted by the freight forwarder.

Status - Displays the status of the monthly invoice. The status can be any of the following

  • In Progress (FF) - Indicates that the freight forwarder is working on the the monthly invoice.

  • Submitted - Indicates that the freight forwarder has submitted the monthly invoice for approval by the traffic coordinator.

  • Approved - Indicates that the traffic coordinator has approved the monthly invoice.

  • Rejected - Indicates that the traffic coordinator has rejected the monthly invoice.

What do you want to do?