Edit progress payment events - Intergraph Smart Materials - Version 2016 R4 (8.4.0) - Help - Hexagon PPM

Intergraph Smart Materials Help (2016 R4)

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Intergraph Smart Materials
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Help
Version_SPMat_custom
2016 R4 (8.4)

Progress payment events must be defined if partial payment has been agreed upon completion of certain events. These payment events are used to track the progress payments.

  • If the agreement payment type is set to Milestone Progress, the progress payment events on agreement header level are only available if Progress Payment Level is set to Header.

  • If project default ZP_ALW_PPE is set to Y, you can change progress payment events even if the agreement is approved. No. of Weeks, Predicted Pay Date, Manual, Actual Pay Date, and Paid can always be changed.

Add progress payment events

  1. Click Add Progress Payment Event .

  2. Type a unique sequence number in the Seq box.

  3. Click Progress Payment Event and select an event.

    The event description appears on the Description tab.

  4. Optionally, enter the date when the event is planned to be completed in the Planned Completion box.

  5. Type the percentage of payment assigned to this event in the Percentage of Payment box.

    The sum of all payment percentages must add up to 100%.

  6. Alternatively, type the value assigned to this event in the Cost Value box.

    • The cost value is calculated automatically based on the percentage of payment, and vice versa.

    • The number of the cost decimal places is controlled by the setting of project default ZP_DECP_EP.

  7. Optionally, type the number of weeks by which the payment has to be made after the event completion in the No. of Weeks box.

  8. Optionally, enter the expected date of payment for the event in the Predicted Pay Date box.

    When you enter a date, the Manual indicator is marked. Clear the Manual check box if you want the predicted pay date to be calculated automatically.

    How is the predicted pay date calculated?

    The predicted pay date is calculated based on the planned completion date.

    If the planned completion date is not set, the predicted pay date of the first progress payment event is calculated as (system date + No. of weeks * 7). The dates for all following events are calculated as (predicted pay date of previous event + No. of weeks * 7).

    If the planned completion date is set for any event, the predicted pay date for this event is calculated as (planned completion date + No. of weeks * 7).

    • You can update the predicted pay date at any time regardless of whether the agreement is already approved or not.

    • If you reverse the approval of an agreement, the predicted pay date is cleared if the Manual indicator is not marked.

  9. Select the Delivery check box after receiving the material on site to show that this payment event has been reached. You can only change this indicator if the agreement is not approved.

  10. Select the Locked check box to lock this progress payment event.

    • Locked events are no longer considered, and the percentage of payment assigned to this event is automatically allocated on the other unlocked events, in accordance with the cost value of these events.

    • A locked event cannot be updated without unlocking the event first.

      To unlock the event, clear the Locked check box.

  11. Enter the actual date of payment in the Actual Pay Date box. The Paid check box is automatically marked and cannot be updated.

    Alternatively, select the Paid check box. This fills the Actual Pay Date box automatically with the current date.

If project default ZP_PPE_APD is set to N, the actual pay date and the Paid check box can only be updated by an OPI import.

Add progress payment sets

Instead of adding single progress payment events, you can add pre-defined progress payment sets.

What is a progress payment set?

With a progress payment set you define a set of progress payment events for a particular purpose. For example, you could define sets for painting services or for a fabrication process.

  1. Click Add Progress Payment Set .

  2. Select a progress payment set.

  3. Optionally, clear the check box for the events that you do not want to add.

  4. Click Add.

  5. Repeat the previous steps if you want to add further sets.

  6. If needed, adjust the sequences and the percentages.

  7. If required, edit the progress payment events.

Assign and edit progress payment event properties

You can provide additional information in a flexible way by filling up the progress payment event properties.

  1. Select a progress payment event.

  2. Click Manage Properties .

  3. To add a new property, do the following:

    1. Click Add Property .

    2. Click Group and select a property group.

    3. Click Name and select a property.

    4. Type a property value in the Value box.

      If a select list was defined for the property, you can click to select a valid value.

    5. Click Save.

  4. To add a pre-defined set of properties, do the following:

    1. Click Add Property Set .

    2. Select the property set.

    3. Clear the check boxes of the properties which shall not be added.

    4. Click Add.

  5. To remove properties, do the following:

    1. Select the property you want to remove.

    2. Click Delete Property .

Adjust cost allocation

If the agreement payment type is not Milestone Progress, and the agreement total costs have changed, you should adjust the progress payment event cost allocation to avoid residual costs which result from total cost change.

When must I adjust the progress payment event cost allocation?

The project default ZP_CHK_PPE controls whether residual costs are considered when an agreement is approved.

If ZP_CHK_PPE is set to Y (default), the agreement cannot be approved if residual costs remain. This means, you must use the Adjust Allocation button to recalculate the event cost values and to eliminate the residual costs, to be able to approve the agreement.

If ZP_CHK_PPE is set to N, no check of the residual costs is performed and the agreement can be approved although residual costs remain.

  • Click Adjust Allocation.

    • This button is only enabled if residual percentage of payment and residual cost are not 0 (zero). These values are displayed above the grid, next to total material cost and cost to dispose.

    • Clicking the button recalculates the progress payment event cost values in ratio of the percentages of payment.

Recalculate predicted pay dates

In case you modify any of the progress payment event information after the agreement approval, you might want to recalculate the predicted pay dates as follows:

  • Click Calculate.

    This button is only enabled if the agreement is approved. Only the predicted pay dates that have not been set manually are recalculated. This means, only the dates for which the Manual indicator is not set will be updated.