In order to bulk edit keywords in class systems, you can click Bulk Edit > Keywords on the shortcut menu. The following dialog box appears.
Keywords can be used as search criteria when searching for classes. For more information,
see .
The Search dialog box (Classes tab) is shown below. You can enter a text string in the Search field, and click Find to search for a class. All of the options that you choose are applied in the search.
Look in: This read-only field automatically displays the complete path starting from the root up to the selected class in the tree.
All Classes: If All Classes is selected, the search is performed in all the classes for a selected class system. If All Classes is not selected, the search is performed only in the root up to the selected class in the tree.
Search: You can enter a text string in this field.
Search Options: You can select only one search option in this area. The options are as follows:
-
Case sensitive: If checked, the case sensitivity of the search string is used; else, it is ignored. By default, this option is not selected.
-
Contains: The search string forms a part of the result text.
-
Starts with: The result text starts as given in the search string.
-
Ends with: The result text ends as given in the search string.
-
Whole word: The result text is the same as the search string.
Status: This option is used to check the status of the class according to the valid date range. You can select the valid status of the class before performing the search.
-
Invalid: Select this option if the search must be performed only for the classes that are out of the valid date range or classes that are non-editable.
-
Valid: Select this option if the search must be performed only for the classes that are within the valid date range or the classes that are editable.
-
Both: Select this option if the search must be performed over all the classes.
Search In: This field refers to where the search operation is performed. You can select multiple fields here.
-
Class Code: Search the text string in class codes.
-
Short Description: Search the text string in the short descriptions.
-
Description: Search the text string in the descriptions.
-
Keywords: Search the text string in the keywords. For more information about keywords, see Bulk edit keywords.
Find: Click this button to start the search operation.
Search Status: Displays the status of the search.
Search Results: After the search is performed, the search results appear in the lower part of the dialog box as shown in the figure below. The search result contains the class code, its path, and short description. You can select one of the search results, double-click it, and the software navigates in the CMS Explorer Tree, locating the selected class.
The check box next to the class code in the search results allows you to select classes in which to perform an ident search. By default, the software searches for the idents in the same class (so you do not need to select any classes in the search results in this case). If a check box is grayed-out (unavailable), there are no idents in that class, and therefore, the class cannot be selected for further ident search.
The grid contains the following columns.
-
Class Name: This column displays the class code. This is a mandatory field. You can select the class name in a new row either from the Selection list
or the hierarchical selection list.
-
Keyword Sequence: The sequence for the keywords can be entered here. The sequence is unique for a class and is mandatory.
-
Keywords: You can enter keywords for the class. For a new row in the grid, a new keyword must be entered. You can modify or delete existing keywords in the grid. Duplicate values of keywords are not allowed.
Grid Toolbar Buttons: In order to operate on the data displayed in the grid, you can click one of the buttons provided on the grid toolbar. The main buttons and their operations are as given below –
-
Edit Grid: On click, this will set the grid for edit operation. If you want to add, modify, or delete data, click this button first.
-
Read-Only Grid: By default, the grid appears in read-only mode. After edit operations are done and you have saved your data, click this button to set the grid again in read-only mode. Please note that when the grid is in edit mode, all other controls will be disabled; those controls are enabled again when you set the grid to read-only mode by clicking this button. Do not close the window when the grid is in edit mode; all the menu options will remain in a locked condition.
-
Add Row: Click this button to add a blank row in the grid to create a new record.
-
Check Grid: Once you are done with your modifications in the grid, you can click this button to evaluate any possible errors in the data before you go ahead and save.
-
Save Grid: Save the modification done in the grid data.
-
Sort: Click this button to define a sort condition for the grid data.
-
Filter: Click this button to define a filter condition for the data displayed in the grid.
-
Selection list
: This button will be available only in edit mode when the cursor is in a column that
has a selection list associated to it. Click this button to select a valid value for
that field.
Grid Shortcut Menu: The following options are available when you select a row and click the right mouse button.
-
Undo: Rolls back the latest changes in the selected row.
-
Copy: Copies the selected row in the grid.
-
Paste (Insert): Inserts a row beneath the selected row and pastes data into the new row.
-
Add Row: Similar to the add row toolbar button, adds a blank row below the selected row, setting the grid in edit mode if not already in edit mode.
-
Duplicate Row: Creates a new row copying all values from the current row, setting the grid in edit mode if not already in edit mode.
-
Delete: Deletes the row selected in the grid. A class cannot be deleted if it has child classes. You must delete the child classes before deleting a parent class. A class with idents cannot be deleted.
Selection list : The selection list associated with any field will normally have the following fields.
-
Find: Provide a sub string for the value you are looking for, and it will reduce the selection list with the possible matches.
-
Values: Displays possible values applicable for the field. You can select one of them by either double clicking that value, or selecting it and then clicking OK.
-
OK: Selects the highlighted value for the field.
-
Cancel: Closes the selection list without making any selection.
Hierarchical Selection list : This additional selection list is provided for the Class Name column where you can view the hierarchy of all classes in the class system as shown
in the figure below. You can view this selection list by pressing SHIFT+F9 in the
Class Name field. Using this selection list, you can select any class in the hierarchy to add,
modify, or delete the keywords for the class.
You can view the complete class hierarchy in the class system by expanding the classes.