Create MIR by Direct Issue - Intergraph Smart Materials - 10.2 - Help - Hexagon

1. On the Home page, click Site > Warehouse Management > Material Issuing.

2. Click Create MIR.

3. Select MIR By Direct Issue from the Create MIR of Type list, and click Create.

4. Select the issued date of the MIR report from the Issued On calendar.

5. Select an issue type of the MIR from the Issue Type list.

6. Select the expiry date of the MIR from the Expiry Date calendar.

   You can select the Expiry Date only when the Issue Type is set as Manual.

7. Type the name of the person who has issued the report in the Issue By box.

8. Type the descriptions of the MIR in the Short Description and Description boxes.

9. Select a project from To Project list.

10. Select a Work Order and Company for the MIR from the list.

11. Select Approval Template to assign a template to the MIR.

12. Select Ready for Approval, if the issue report is ready for approval.

13. Click Display Columns to view all the properties and CIPs of the MIR by Direct Issue. You can also add/select Property and CIP Names by navigating from their respective tabs. For example, select a Property from the Display Properties tab and click Save.

    

    • Display Columns buttons are also displayed in the Inventory Issues tab.

    • You can also add/edit custom properties using this window.

14. To add inventory receipt items, click Inventory Issues.

15. Click Add Row.

16. Select an Ident Code from the list and Save.

    

    • To post the MIR, click on the MIR Details tab and click Post. To unpost the MIR click Unpost.

    • You can also issue the inventory items by clicking Create by MIR > Select an MIR Number and then click Fill In.

    If you select Issue Type as No Inventory, you need to do the following:

    1. In the No Inventory Issues tab, click Add Row.

    2. Type the description of the material in the Material/Equipment Description cell.

    3. Type the Issued Quantity.

    4. Select a Unit and Save.

17. Click Direct Issue(Group By) to view/add the Inventory Issues which are grouped by the Tag Number, Unit, and Ident Code. To add, do the following:

    1. Click Add Row.

    2. Select a Commodity Code from the list.

    3. Select Ident Code and select the same Commodity Code.

    4. Click Apply Filter.

    5. Select an Ident,and click Ok.

    6. Select a Tag Number from the list and Save.

    If the project default ZC_MULT_WH is set to Y, you can only work with those warehouses for which the Use for Issues box has been checked on the Warehouses screen.

18. Click Direct Issues to return to the Inventory Issues tab.

19. Click Approval Sequence in MIR Details tab to approve or reject an MIR.

20. Click Attachments to attach the documents to the MIR.

    1. Select the specific record and click Attachments.

    2. To attach a new document, click the Documents tab, and click Attach > New Document.

    3. In the Attach Document window, do the following:

       1. Type the Document Code, Seq and the Revision code.

          0 is the default value for the Revision.

       2. Select the appropriate radio button:

          1. To attach a physical copy, select the Physical radio button, type the Source Path and the File Name and click Attach. Optionally, add Short Description, Description, No. of Pages, Creation Date, Changed Date and Author.

          2. To attach a link, select the Link radio button, and then select the destination from the File Destination list in the Source Path box. The source path address is automatically copied. Click Browse to add the File Name and paste the source path address in the folder address bar and select the appropriate file and click Attach. Optionally, add Short Description, Description, No. of Pages, Creation Date, Changed Date and Author.

          3. To attach a document from the DB storage, select the DB Storage radio button and in the File Name box, add the document by clicking Browse and click Attach. Optionally, add Short Description, Description, No. of Pages, Creation Date, Changed Date and Author.

          4. To attach a hyperlink, select the Hyperlink radio button and in the File Name box, paste the hyperlink and click Attach. Optionally, add Short Description, Description, No. of Pages, Creation Date, Changed Date and Author.

    4. To open an attached document, do the following:

       1. For a Hyperlink path type, click the specific File Name to download the file.

       2. For a DB Storage path type, click the specific File Name to download the file.

       3. For a Link path type, click on the specific File Name to open the Copy Link Path window. Click Copy to Clipboard and paste the link in a new tab in the browser to open it.

       4. For a Physical document type, click the specific File Name to open it in the new browser window.

    

    • Document Code and Revision should be unique and are mandatory.

    • The DBA setting VALIDATE_ATTACHMENT_URLS defines the validation on filenames of attachments in the Documents and Attachments screen in Smart Materials Web. This validation would occur for document types of Physical, Link and Hyperlink. This setting has the valid values of Y or N.

    • The DBA Settings ATTACHMENT_ALLOWED_URLS defines the attachment whitelist by specifying the list of URLs or UNC paths which are allowed when attaching files. The URLs are validated irrespective of whether they are active or inactive when the DBA Setting VALIDATE_ATTACHMENT_URLS is set to Y.

    To display the highest revision for a document, select the specific document and click Set Highest Revision.

    Create a revision for a document

    1. To create a revision for an existing document, select the specific document and click Revision.

    2. In the New Document Revision window, type a value in the New Revision box and click Create Revision.

    Attach a document list

    1. Select the specific line item and click Attach Data > Attachments in the Line Items page.

    2. To attach a new document list, click the Documents tab, and click Attach > Document List.

    3. In the Document List window, select the checkboxes for the documents you want to attach and click Add.

       To see only the highest revision of the documents, select the checkbox for Display Only Highest Revision.

    Attach a document set

    1. Select the specific line item, then click Attach Data > Attachments in the Line Items page.

    2. To attach a new document set, click the Documents tab, and click Attach > Document Set.

    3. In the Attach Document Set window, select the specific radio button in the Document Set grid and click Add.

       By default, all the documents under a set are selected. To select a specific document(s), select the appropriate checkbox(es) in the Document Set Details grid for the documents you want to attach and click Add.

When the project default ZC_HEATQTY is set to 'Y', the following happens:

• The total of the quantity of issued heat numbers should be equal to the total quantity of assigned heat numbers.

• You can only select from the available list of heat numbers in the inventory and cannot add a new heat number.