On the Scheduled Emails tab, you can activate and configure email events. If an activated event occurs, an email is prepared using a CIP procedure from M_PCK_SCHEDULED_MAILS_CUSTOM package and sent at specified time.
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From the Home page, select Administration > Global Setup > Email Setup > Scheduled Emails.
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Select an Email Event and click Edit.
The available events with their description are listed below.
Event Name
Description
ACCOUNT_UPDATE
Email is sent on Submit after supplier has modified any data under My Account
BID_DECLINED
Email is sent after bidder selects 'I will not bid'
BID_DUE_DATE_REMINDER
EWQ job sends reminder emails to bidders who did not submit bids 'x' days before (revised) bid due date
BID_DUE_DATE_REVISED
Email sent to bidders with the revised bid due date when Revised Bid Due date set
BID_THANKS_LETTER
Email is sent to bidders and buyer on (revised) bid due date expiration
COMMERCIAL_FILE
Email sent when bidder attaches a commercial file to the inquiry
COMMERCIAL_QUESTION_BIDDER
Email sent when bidder answers commercial question
COMMERCIAL_RFI_ANSWER_BUYER
Email sent when buyer answers commercial Request for Information
COMMERCIAL_RFI_BIDDER
Email sent when bidder submits a commercial Request for Information
INQUIRY_APPROVED
Email is sent on approving the inquiry (supplement > 0) to assigned bidders, buyer, email recipients defined on Bidders tab
INQUIRY_REVISED
Email is sent on approving the inquiry (supplement 0) to assigned bidders, buyer, email recipients defined on Bidders tab
MIR_CREATED
Email is sent to email addresses specified with distribution category INV_MAIL on MIR creation.
The distribution category INV_MAIL must exist in all projects that use emailing feature,
with all required email addresses assigned.
MRR_CREATED
Email is sent to email addresses specified with distribution category INV_MAIL on MRR creation.
The distribution category INV_MAIL must exist in all projects that use emailing feature,
with all required email addresses assigned.
MTR_CREATED
Email is sent to email addresses specified with distribution category INV_MAIL on MTR creation
The distribution category INV_MAIL must exist in all projects that use emailing feature,
with all required email addresses assigned.
QUOTATION_SUBMITTED
Email sent when bidder clicks Finalize Quote to submit quote
TECHNICAL_FILE
Email sent when bidder attaches a technicial file to the inquiry
TECHNICAL_QUESTION_BIDDER
Email sent when bidder answers technical question
TECHNICAL_RFI_ANSWER_ENGINEER
Email sent when buyer answers technical Request for Information
TECHNICAL_RFI_BIDDER
Email sent when bidder submits a technical Request for Information
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Select Yes in Active cell to activate this email event.
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Select any of these values in the Scheduled cell:
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Immediately - email is sent immediately after the event occurred
Emails are dispatched by a scheduled job which runs every five minutes. This means
that the emails may be sent with a delay of up to five minutes.
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Delayed by - email is sent after the event occurred, with a delay of the number of minutes defined in Minutes cell
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After Reviewing - email is displayed for reviewing after the event occurred.
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Before Event - email is sent x days before the event occurs, in which x is defined in Days Before cell.
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If you have selected Delayed by in previous step, type the number of Minutes.
Or, if you have selected Before Event in previous step, type the number of Days Before.
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Optionally, type an email address in Sent By which should be used as sender address if it's not specified (in M_PCK_SCHEDULED_MAILS_CUSTOM CIP).
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Optionally, update the pre-defined Comments.
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Click Save.