How are not-yet-transferred materials in requisitions handled? - Intergraph Smart Materials - Version 2020 (10.0) - Administration & Configuration - Hexagon

Intergraph Smart Materials Integration (2020)

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Administration & Configuration
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2020 (10.0)

In some cases, positions might be listed in requisitions that have not been used in SAP; that is, they have not been transferred as material with the Smart Materials SAP Material interface.

Depending on the item type, two different position types are distinguished in this context.

  1. Material (idents) from Smart Materials standardization item type = Standard with/without TAG. With help of the table m_sap_idents (transfer logging table), the interface determines before the transfer of purchase requisitions (SAP) to SAP whether or not all positions of the requisition with item type Standard with TAG have been transferred to SAP. This check is based on the level of information of the transfer present in Smart Materials. That means without the confirmed information by SAP, saying that the respective idents were indeed created in SAP as material. The available information only states whether the respective IDOC in charge of creating the material was correctly handed over to SAP. This IDOC is booked in an asynchronous mode in SAP, which means that the success or failure of an IDOC entry cannot be reported back to Smart Materials.If there are any idents inside the requisition that have not been transferred to SAP, it will not be possible to choose this requisition for the transfer to SAP on the SAP 50.01 Requisition Transfer Job screen. A special message will inform the user about this situation so that the user can start an ident / material transfer job (SAP 20.01 Material Transfer Job).

  2. Material (idents) that do not originate from the standardization, Tagged Items Item Type = TAG. These special idents (material) can also be transferred with the Smart Materials SAP Material interface (first part of the interface). If the transfer of these idents has not been done before the requisition has taken place, the interface assumes that they are to be ordered without creating the master data in SAP. In this case, the field material number for the respective requisition is left empty in the IDOC (here, the field "material number" is not a mandatory field) and the Short Description field is filled in with TAG No., Ident, and short description. Additional texts can be collected via CIP function and transferred to SAP for these idents / materials as well.