As a traffic coordinator, one of your important responsibility is to manage the invoice
attachments raised by the freight forwarders. After you have negotiated with your
freight forwarders on the price codes that should apply on each shipment, the freight
forwarder prepares invoice attachments for each shipment and submits to you. You need
to review the invoice attachments and approve them before freight forwarders can raise
monthly invoices against those invoice attachments.If you reject an invoice attachment,
the freight forwarder needs to submit them again, before they raise monthly invoices
on them.
Allows you to view information related to all the invoice attachments and monthly
invoices
Invoice attachments dashboard
EML Number - Indicates the EML number associated with the invoice attachment.
Invoice Attachment Number - Identifies an invoice attachment uniquely.
Credit Note Number - Indicates the credit note number. Credit notes are raised by freight forwarder
to reduce the amount of an invoice attachment.
Amount - Indicates the invoice amount.
Currency - Displays the currency used in the invoice attachment.
Approved Invoice Amount - Indicates the amount that you have approved for this invoice. This amount is calculated
after adjusting the amounts of the approved credit notes (if any) associated with
the invoice attachment.
FF Submitted date - Displays the date on which the invoice attachment has been last submitted by the
freight forwarder.
Issue Date - Displays the date on which the invoice attachment was first issued by the freight
forwarder.
Status - Displays the status of the invoice attachment. The status can be any of the following
-
In Progress (FF) - Indicates that the freight forwarder is working on the the invoice attachment.
-
Submitted - Indicates that the freight forwarder has submitted the invoice attachment for approval
by the traffic coordinator.
-
In-Progress (TC) - Indicates that the traffic coordinator is working on the invoice attachment approval
process.
-
Approved - Indicates that the traffic coordinator has approved the invoice attachment.
-
Rejected - Indicates that the traffic coordinator has rejected the invoice attachment.
Monthly Invoices dashboard
Monthly Invoice Number - Identifies a monthly invoice uniquely.
Amount - Indicates the total amount for the monthly invoice.
Currency - Displays the currency used in the monthly invoice.
FF Submitted date - Displays the date on which the monthly invoice has been last submitted by the freight
forwarder.
Status - Displays the status of the monthly invoice. The status can be any of the following
-
In Progress (FF) - Indicates that the freight forwarder is working on the the monthly invoice.
-
Submitted - Indicates that the freight forwarder has submitted the monthly invoice for approval
by the traffic coordinator.
-
Approved - Indicates that the traffic coordinator has approved the monthly invoice.
-
Rejected - Indicates that the traffic coordinator has rejected the monthly invoice.