Edit financial details - Intergraph Smart Materials - 10.4 - Help - Hexagon

On the Financial Details panel, you can edit the agreement discounts, payment terms, budgets, bond information, and so forth.

The currency cannot be changed as the currency of an agreement is defined when the agreement is created. If the agreement is created based on a quote summary, the currency is copied from there. In all other cases, the currency is copied from the supplier's preferred currency.

The incoterm code (International Commercial Term) appears in the Incoterm box.

If different incoterms are assigned to the agreement line items, 'DIFFERENT' is displayed. This field is not displayed for agreements of type subcontract.

1. Click Finacial Details on the category panel.

2. Select Discount % or Discount Amount from the Discount Base list as the base for the discount calculation.

   

   • Depending on the setting of the discount base, you can either update the Discount % or the Discount Amount value.

   • The discount fields are not displayed for agreements of type subcontract.

   • For more details on discount calculation click here.

     To specify discounts, you can use the Discount % and Discount Amount boxes, or you define discounts on other cost level. You cannot use both features.

     The value in the Discount % box will be used to calculate the new discount amount when any value such as the quantity or the unit price is changed. If you set the discount base to 'Discount Amount', the value displayed in the Discount Amount box remains fixed. It is used to calculate the new discount percentage when values such as the quantity or the unit price are changed. If the discount base is set to 'Discount Amount', the Discountable check box is reset for all other costs that are assigned on the agreement header level. This is avoid any discounts being applied to the other costs.

     The Discount % field shows the discount in percent granted by the supplier. If you enter a discount percentage, the discount amount is automatically calculated. The discount is applied to the net prices of all agreement line items, and all other costs on the agreement header level that have been marked as being discountable. The discount percentage can only be modified if the discount base is set to 'Discount %'. The discount is also applied to all other costs that have been marked as discountable if the discount base is set to 'Discount %'. But the corresponding discount amount is not contained in the Discount Amount value. The cost values of the other costs themselves remain unchanged; the discount is not applied directly to them.

     The Discount Amount box shows the discount amount granted by the supplier. The discount amount can only be modified if the discount base is set to 'Discount Amount'. When you enter a discount amount, the discount percentage is automatically calculated. The discount is applied to the total costs of the agreement (discount % = (discount amount * 100) / total costs).

3. If you want to define discounts, do either of these:

   • If the discount base is set to Discount %, type the discount percentage value in the Discount % box.

   • If the discount base is set to Discount Amount, type the discount amount value in the Discount Amount box.

   You can only enter discount % or discount amount, if no discounts have been specified on other cost level.

4. Select a payment type from the Payment Type box.

   

   • The Payment Type is not displayed if the agreement type is not subcontract, and the project default ZP_SMINCPO is not set to Y.

   • The payment type cannot be updated on change orders.

   Depending on the selected payment type, the Payment Term box shows SOV (Schedule of Values) or MQ (Measured Quantity). In case the payment type is Milestone Progress or not set, the assigned progress payment event appears or 'Different' if multiple events have been assigned.

5. If payment type is Milestone Progress, select Header or Line Item from the Progress Payment Level list.

   

   • With this setting you define if progress payment events are attached on agreement header or line item level.

   • You can change the level only on supplement 0.

6. (Optional) Click Pricing Type and select a pricing type.

7. (Optional) If the project default ZJ_USE_AC is not set to Y, you can click Account Code and select an account code.

8. Type the budget for the agreement in the Agreement Budget box.

   The budget value is copied from the requisition or from the inquiry on which the agreement is initially based. You can update the budget value.

9. On blanket orders (BO) and master agreements (MA), type the estimated value for this agreement in the Estimated Value box.

   When agreements are created against a BO/MA, this estimated value is checked. If the project default ZP_BOMASTP is set to N (default), the estimated value is checked and a warning pops up if this value is exceeded. But, the agreement is created. If this project default is set to Y, the agreement is not created if the estimated value is exceeded. In this case, you must either create and approve a change order for the BO/MA to increase its estimated value, or return the requisition to engineering to reduce quantities so that the value is not exceeded.

10. Type the percentage of retention in the Retention % box.

    If project default ZP_SMINCPO is set to N (default), Retention %, Retention Comment, Performance Bond Required, Payment Bond Required, Bond Premium Amount, and Bond Waiver Comment are only displayed for agreements of type subcontract, but not for work orders.

11. Enter any comments regarding the retention in the Retention Comment box.

12. Select the Performance Bond Required check box if a performance bond is required.

13. Select the Payment Bond Required check box if a payment bond is required.

14. Select the Bond Increase Required check box if the bond must be increased.

    This check box and the Increase Amount Required box are only displayed for change orders of subcontract agreements, but not for change orders of a work order.

15. Type the amount of increase in the Increase Amount Required box.

    You must enter a value greater than 0 (zero) if you select the Bond Increase Required check box.

16. In the Bond Premium Amount box, enter the bond value included in the subcontract.

17. Type comments about the bond waiver in the Bond Waiver Comment box.