Progress payment events must be defined if partial payment has been agreed upon completion of certain events. These payment events are used to track the progress payments.
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If the agreement payment type is set to Milestone Progress, the progress payment events on agreement header level are only available if Progress Payment Level is set to Header.
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If project default ZP_ALW_PPE is set to Y, you can change progress payment events even if the agreement is approved. No. of Weeks, Predicted Pay Date, Manual, Actual Pay Date, and Paid can always be changed.
Add progress payment events
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Click Add Progress Payment Event .
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Type a unique sequence number in the Seq box.
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Click Progress Payment Event and select an event.
The event description appears on the Description tab.
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Optionally, enter the date when the event is planned to be completed in the Planned Completion box.
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Type the percentage of payment assigned to this event in the Percentage of Payment box.
The sum of all payment percentages must add up to 100%.
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Alternatively, type the value assigned to this event in the Cost Value box.
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The cost value is calculated automatically based on the percentage of payment, and vice versa.
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The number of the cost decimal places is controlled by the setting of project default ZP_DECP_EP.
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Optionally, type the number of weeks by which the payment has to be made after the event completion in the No. of Weeks box.
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Optionally, enter the expected date of payment for the event in the Predicted Pay Date box.
When you enter a date, the Manual indicator is marked. Clear the Manual check box if you want the predicted pay date to be calculated automatically.
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You can update the predicted pay date at any time regardless of whether the agreement is already approved or not.
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If you reverse the approval of an agreement, the predicted pay date is cleared if the Manual indicator is not marked.
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Select the Delivery check box to indicate that this payment event will be reached when the material has been received on site.
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Select the Locked check box to lock this progress payment event.
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Locked events are no longer considered, and the percentage of payment assigned to this event is automatically allocated on the other unlocked events, in accordance with the cost value of these events.
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A locked event cannot be updated without unlocking the event first.
To unlock the event, clear the Locked check box.
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Enter the actual date of payment in the Actual Pay Date box. The Paid check box is automatically marked and cannot be updated.
Alternatively, select the Paid check box. This fills the Actual Pay Date box automatically with the current date.
If project default ZP_PPE_APD is set to N, the actual pay date and the Paid check box can only be updated by an OPI import.
Add progress payment sets
Instead of adding single progress payment events, you can add pre-defined progress payment sets.
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Click Add Progress Payment Set .
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Select a progress payment set.
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Optionally, clear the check box for the events that you do not want to add.
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Click Add.
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Repeat the previous steps if you want to add further sets.
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If needed, adjust the sequences and the percentages.
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If required, edit the progress payment events.
Assign and edit progress payment event properties
You can provide additional information in a flexible way by filling up the progress payment event properties.
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Select a progress payment event.
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Click Manage Properties .
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To add a new property, do the following:
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Click Add Property .
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Click Group and select a property group.
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Click Name and select a property.
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Type a property value in the Value box.
If a select list was defined for the property, you can click to select a valid value.
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Click Save.
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To add a pre-defined set of properties, do the following:
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Click Add Property Set .
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Select the property set.
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Clear the check boxes of the properties which shall not be added.
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Click Add.
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To remove properties, do the following:
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Select the property you want to remove.
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Click Delete Property .
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Adjust cost allocation
If the agreement payment type is not Milestone Progress, and the agreement total costs have changed, you should adjust the progress payment event cost allocation to avoid residual costs which result from total cost change.
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Click Adjust Allocation.
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This button is only enabled if residual percentage of payment and residual cost are not 0 (zero). These values are displayed above the grid, next to total material cost and cost to dispose.
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Clicking the button recalculates the progress payment event cost values in ratio of the percentages of payment.
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Recalculate predicted pay dates
In case you modify any of the progress payment event information after the agreement approval, you might want to recalculate the predicted pay dates as follows:
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Click Calculate.
This button is only enabled if the agreement is approved. Only the predicted pay dates that have not been set manually are recalculated. This means, only the dates for which the Manual indicator is not set will be updated.