Item Shipments - Intergraph Smart Materials - Version 2020 (10.0) - Training - Hexagon

Intergraph Smart Materials Classic Lab Tutorials (2020)

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Intergraph Smart Materials
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Smart Materials/Smart Reference Data Version
2020 (10.0)

The item shipments of the agreement appear on the Item Shipments tab.

If you would like to see the item shipments for a single position only, you can double-click in the Pos field on the Line Items tab to open a window where the item shipments for this position appear.

The Pos field displays the agreement line item number, and the Sub field displays the agreement sub line item number.

The item shipment line item number appears in the IS Pos field. For item shipments created by the buyer, this position number is increased by 1. For item shipments created by the expeditor, the position number is kept and the sub line item number is increased by 1.

The item shipment sub line item number appears in the IS Sub field. Item shipments created by the buyer have a sub line item number of 1. For item shipments created by the expeditor, the position number is kept and the sub line item number is increased by 1.

The Incl indicator shows whether the item shipment and its related agreement line item are a part of the current agreement. If this check box is selected, the agreement line item or the item shipment itself has been modified on this agreement supplement. Otherwise, it is a position of a previous supplement that has not been changed and is therefore not included on the current agreement supplement.

The Quantity field displays the quantity of the item shipment. You cannot update the quantity of a master tag. In the case of an agreement for the corporate or FIM warehouses, the quantity that can be entered is limited by the quantity available in these warehouses.

The unit for the quantity appears in the Quantity Unit field. You cannot update this unit.

The Prom Contract field shows the date for which the supplier promises to deliver this item shipment. The First Delivery field on the Agreement tab contains the earliest promised contract date of all line items. The Last Delivery field on the Agreement tab contains the latest promised contract date of all line items. If the project default ZP_INIT_PC is set to Y (default), this date field has the same value as the Prom Ship field when a new agreement is created. For COs, the value is copied from the previous supplement. If ZP_INIT_PC is set to N, this field remains empty.

The Prom Ship field shows the date the supplier promises to ship the item. This field is only meaningful if you are working with basic expediting. When an agreement is created, this field is filled as follows:

  • If a quote exists for this agreement and the Last Ship Date field contains a value, this date is copied.

  • If there is no quote for the agreement or the Last Ship Date field is empty, the number of weeks stored in the Last Ship field is multiplied by 7 (number of days per week). The resulting number of days is added to the creation date of the agreement.

  • For manual purchase orders, the system date is copied into this field.

If you update the Prom Ship field, the Prom On Site field also changes because this date field is calculated as Prom Ship + transit days of the routing method. If the project default ZP_EXPDATE is set to Y and the project default ZP_NEW_EXP is set to N, the Pred On Site field also changes because this date field is calculated as Prom Ship + transit days of the routing method. As long as the agreement is not approved, the Prom Ship and Curr/Rev Prom Ship are identical. That means, updating the Prom Ship field results in a change to the Curr/Rev Prom Ship value.

The Req On Site field shows the date on which the item is required on site. This field is only of interest for you if you are working with basic expediting. When a new item shipment is inserted during the process of creating an agreement, this field is filled with the ROS date of the corresponding requisition line item. In the case of a manual purchase order, the system date is saved in this date field.

The delivery type of this item shipment appears in the Delivery Type field. You can double-click in this field to open the A.10.39 Delivery Designations screen where delivery types are defined.

The delivery designation of this item shipment appears in the Delivery Designation field. You can double-click in this field to open the A.10.39 Delivery Designations screen where delivery designations are defined. Changing the delivery designation implies the update of the routing method. Therefore, the routing method is updated automatically with the default defined on A.10.39 when another delivery designation is selected. For manual purchase orders, the value assigned to the project default ZP_DLV_DSG is used. For all other agreements, the delivery designation is copied from the corresponding requisition line item.

The Routing Method field shows the name of the routing method of this item shipment. You can double-click in this field to open the P.10.53 Routing Methods screen. You can only enter routing methods with the same delivery designation as the one entered in the Delivery Designation field. The Routing Method field is an optional field in this block. But if you are working with basic expediting, you must fill in the routing method to be able to approve a PO or NOC. When item shipments are created, the Routing Method field is filled with the routing method defined for the agreement header. If this routing method is not valid for the delivery designation, the default routing method defined on A.10.39 is used. If no default is specified, this field remains empty.

If you change the routing method, the Pred On Site and Prom On Site dates are recalculated using the new number of transit days. The predicted on site date is only recalculated if project default ZP_EXPDATE is set to Y.

The Destination field shows the name of that destination within the selected routing method that has been marked as the delivery date on the P.10.53 Routing Methods screen. This field is only of interest if you are working with extended expediting.

The ident code for the material of this item shipment appears in the Ident Code field. The tag number assigned to this ident appears in the Tag Number field. The Commodity Code field shows the commodity code of this item shipment.

The actual MCS quantity as maintained by expediting appears in the MCS Quantity field. The actual IRC quantity as maintained by expediting appears in the IRC Quantity field. The actual release note quantity as maintained by expediting appears in the Release Note Quantity field. The aforementioned quantities are only of interest if you use extended expediting (ZP_NEW_EXP is set to Y). You need this information for the item shipments of COs if quantities are reduced. Because you cannot approve a CO if its item shipments are going to replace item shipments with assigned MCS, IRC, or release note numbers with a lower quantity, you can use this look up information to see how quantities must be adjusted properly. If you ignore this information and try to approve the CO anyway, you will receive a message and the Erroneous Item Shipments window opens, showing you all item shipments with violations against this rule.

The Received Quantity field shows the actual received quantity (posted or not).

In the Fab Location field, you can select the location of the fabrication, and in the Inspection Location field, you can select the location where the inspection is done. You can double-click in both fields to open the P.10.58 Fab/Inspection Locations screen where fabrication/inspection locations are defined.

You can click the Attributes button to open the A.50.21 Attached Attributes screen where the attributes attached to the selected item shipment appear.