The third and final step in the E-Supplier registration process is qualification. After login via E-Supplier using the user name and password defined with the login request, the Profile & Qualification option must be chosen.
Acknowledging with OK opens the P.20.03 Questionnaire screen, with the Login Details, Company Profile, and Qualifications branches displayed in the tree on the left side. When 1-Step approval is set, the Qualifications branch is always available; in the case of 2- or 3-step approval, the company profile must first be approved in order to activate the Qualifications branch.
The supplier/subcontractor continues with the registration process and provides additional detailed information about the company’s business by answering the questions. This process is similar to the company profile. For detailed information, read the previous chapter.
When all mandatory questions are answered and required documents uploaded, the icon color of the Qualifications branch changes to green or yellow, and the Qualifications can be submitted using the Submit button. After submission, you cannot modify the answers unless you create a revision by clicking Revision. You can browse revisions previously submitted.
To complete the company registration, the qualification must be approved. In each case (1-, 2-, or 3-step approval), submitting the qualification data automatically fills the approval sequence with the users of the approval template that is assigned to the question list corresponding to the company type, Qualification level (see detailed description in Prerequisites), and an e-mail notification is sent to the first person on the approval sequence. The qualification must be approved by all approvers of the sequence, and this approval completes the company registration in the system.
Approval of a qualification is done on the P.20.01 Suppliers/Subcontractors Window 2 screen, on the Qualifications tab. The project default ZP_QL_MODE must be set to ESUP to display the E-Supplier Qualifications tab. By default, the ‘old’ manual Qualifications tab is displayed.
When approval is completed, the Accepted Date and Accepted by values are entered for each question.
Submitting a new revision of the company profile or qualification will send an e-mail to all users in the respective approval sequence informing them that the company profile/qualification has been updated.
For qualifications with multiple approval templates assigned, e-mails will not be sent in the case of a new revision.