Global revisions is the process by which Smart Instrumentation applies revisions to a number of documents in one go (batch mode).
Global revisions in Smart Instrumentation does not function with documents published in an integrated environment. To apply
revisions to multiple documents in an integrated environment you must use the Revise
Documents command from the SmartPlant menu with the Document Selection Wizard.
At the first stage of applying global revisions, you select a revision activity, and define the default revision settings, such as revision values, numbering method, and revision details. At the second stage, you select the required items in a specific module, and apply the defined revision settings.
Revision activities include:
Add revision
Select the required numbering method and add a new revision.
Update revision
Change the existing revision value without changing the numbering method. For example, you can update a revision from A1 to A2.
Upgrade revision
Involves changing the revision numbering method. For example, you can upgrade a revision from P0 to A.
Delete revisions
Delete all revisions for the selected items.
Delete last revision
Delete only the last revision.
You can add global revisions to non-list-type reports for which the Domain Administrator selected the Per Document revision management setting in the Report Management dialog.
An exception is Enhanced Report Utility reports, which are always assigned to the Per Item revision management setting. The document number and global revision that you create in Smart Instrumentation are shared with the document number and revision created in the Enhanced Report Utility.
Items that have archive options defined as Save to database; any revisions are only saved to the archive after closing the Global Revisions dialog. Adding a revision and then deleting the revision, before closing the dialog,
results in the revision not being archived.
Depending on the revision management settings defined by the Domain Administrator, after creating a document (drawing or report), you can save it as a revision.
When saving a revision, the software assigns a revision number to the saved document and saves the revision in the archive (backup), allowing you to compare the current document with the archived document.
After opening a document (that has been saved previously with a revision) and then making changes, saving (or refreshing) the document without saving as a new revision displays a prompt. Do you want to re-archive? Yes or No.
Click Yes, to overwrite the document without creating a new revision, retaining the last revision number of the document you opened and saving the document to the archive (re-archiving). If you now compare the current document with the archived document there are no differences.
Click No to save the document changes without a change in the revision number, but without saving the changes to the archive. If you now compare the current document with the archived document the differences are displayed.