Bulk Upload Utility - Intergraph Smart Completions - Intergraph Smart Completions Update 16 - Help - Hexagon

Intergraph Smart Completions Help (5.3.16)

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Intergraph Smart Completions
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Smart Completions Version
5.3.16

Smart Completions has the ability to bulk upload electronic documentation into the database against the Document IDs (or records) in the database. The Smart Completions bulk upload utility is designed to upload both NATIVE and PDF formats. The upload utility is only provided to those appointed personnel responsible for either periodically uploading the latest documents or uploading completed scanned forms.

You must have edit rights to vTasks_TestsFormsDocs, to be able to execute the bulk upload utility function.

Accessing Upload Utility Tool

  1. Login to Smart Completions website and navigate to Help

    Find_Upload Utility

  2. Click Help and select Upload Utility Tool on the drop down list

The upload utility tool gets downloaded to your local system.

Executing Upload Utility Application

To run the upload utility application on your system, follow any of these steps:

  1. Unzip application using 7-Zip software, it is free and open source.

  2. Add download URL to trusted sites list in Internet Explorer -> Tools Menu -> Internet Options -> Security Tab -> Trusted Sites. Then download the application and unzip it using default windows extractor.

  3. Unzip application using default windows extractor. Provide the below settings in config file.

<configuration>
   <runtime>
      <loadFromRemoteSources enabled="true"/>
   </runtime>
</configuration>

Uploading Electronic Documentation

Smart Completions can bulk upload electronic files into the database against their associated document ID. We can bulk upload PDF files, MS Office files, and even ACAD files with XREF data, if required. We have uploaded over 27,000 files in a little over 3 days before for clients that use Smart Completions for document control.

Uploading Paper Based Forms

Smart Completions utilizes QR Codes for all test forms and our utility reads the QR code and matches the form to the task in the database, completes the task, uploads the file into the database and allocates the scanned form into the appropriate turnover package automatically.

Smart Completions includes advanced Batch Editing features that allow an advanced user to mass change project information such as batch editing assets into subsystem, entering in OEM information, or assigning tasks to equipment.

Search Options for upload tool

The Smart Completions Upload tool provides different search options. Initially, the tool does not support these special characters in file names: -, _, /, ., <space>. The search option Exact Match allows these characters and helps upload the right file. For example, there are 2 files named abc123 and abc-123. With the Exact Match scenario, If the user tries to find for a file abc, the search results would show both the files abc123 and abc-123. If user hasn't selected the Exact Match check box, the search result would override the file having '-' and show up a single file abc123.