Requests for quotations (RFQs) are records of parts and services that are presented to suppliers to solicit bids on pricing. Define request for quotation information before submitting requests to suppliers.
To define requests for quotations:
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Select Purchasing > Quotes > Requests for Quotations.
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Click New Record. The system automatically populates Currency, Requested Response Date, Created By, and Requested Date.
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Specify this information:
Organization - Specify the organization to which the request for quotation belongs if you use multi-organization security.
RFQ description - Specify a description of the request for quotation. Specify the RFQ Details.
Status - Choose one of these options:
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Unfinished
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Ready to Send
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Sent to Supplier
When Status is set to Sent to Supplier, the system creates quotation records for each supplier
on the Suppliers page and copies the parts and services to the Parts and Services pages, respectively, for the quotation record.
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Receiving Quotations
System automatically assigns this Status when the first quotation is updated with pricing and its Status is changed to Received.
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All Quotations Received
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Awarded
If Status is set to Awarded, the system automatically populates Awarded By and Awarded Date and then calculates cost values.
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Cancelled
Currency - Specify the currency for the quotation.
Store - Specify the store to which the request for quotation applies.
Requested By - Specify the employee requesting quotations.
Response Date - Specify the date by which quotations should be received.
Project - Specify the project to which the request for quotation applies.
Project-Budget - Specify the project-budget to which the request for quotation applies.
Specify either Project or Project-Budget. Both fields cannot be populated simultaneously.
Work Order - Specify the work order associated with the request for quotation. The system automatically populates Equipment.
Work Order-Activity - Specify the work order-activity associated with the request for quotation.
Specify either Work Order or Work Order-Activity. Both fields cannot be populated simultaneously.
Equipment - Specify the equipment for which you are requesting a quotation if MEC work order is specified. The system automatically populates Equipment Org. and Related Work Order.
Buyer - Specify the buyer for the request for quotation.
Delivery Address - Specify the delivery address for the request for quotation.
Class - Specify the class for the request for quotation. The system automatically populates Class Org.
Specify the RFQ Print Options:
Individual Lines - Select to have the system create a line for each line listed.
Sum Quantities with Earliest Due Date - Select to have the system create quotation lines for each part and each trade-task combination assigning the earliest Due Date for the grouping.
Sum Quantities by Due Date - Select to have the system create quotation lines for each part and trade-task combination grouping by Due Date.
Auto-print RFQ - Select to print the record automatically when Status is Sent to Supplier. Specify the RFQ Terms.
Ship Via - Specify the ship via code for the request for quotations.
Payment Terms - Specify the payment terms for the request for quotations.
Freight Terms - Specify the freight terms for the request for quotations.
FOB Point - Specify the freight on board point for the request for quotations.
Payment Method - Specify the method of payment for the request for quotations. Specify the e-mail Information.
Email Subject Line - Specify the e-mail subject line.
Email Body Text - Specify the e-mail body text.
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Click Save Record.