Booking invoice allocations - HxGN EAM - 12.0.1 - Help - Hexagon

HxGN EAM Help

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English
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HxGN EAM
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HxGN EAM Version
12.0.1

Book invoice allocations to assign costs to work orders invoice vouchers and invoice voucher lines.

  1. Select Purchasing > Invoice Allocations.

  2. Select the invoice number for which to book an allocation.

    Total Unallocated Amount and Qty. to Allocate are automatically populated.Total Unallocated Amount is calculated based on the following formula:

    Total Unallocated Amount = Unallocated Qty. x Unallocated Unit Cost

  3. Specify this information:

    Qty. to Allocate - Update the quantity to allocate if necessary.

    If the Qty. to Allocate specified is greater than 0 but less than or equal to the Unallocated Qty., then the Unallocated Qty. will be recalculated as the difference between the existing Unallocated Qty. and the Qty. to Allocate.

    If you specify a negative number for the Qty. to Allocate, then a correction transaction of type INVA is created, and the absolute value of the negative value is added to Unallocated Qty. for the correction. For example, if you specify -2 as the Qty. to Allocate, then 2 will be added to the Unallocated Qty.

    The INVADAYS installation parameter determines the number of days that invoice allocations can be booked for a completed work order. The work orders for which the completion date exceeds the number of days specified by the setting of the INVADAYS installation parameter are not displayed.

    Work Order-Activity - Specify the work order and activity for which to book the invoice allocation.

    If you select a work order with a system work order type of IS, or Direct issue, then Activity is cleared and protected. No Activity is required for the work order type IS.

    If you manually specify a Work Order of a type other than IS, the Activity is automatically populated from the work order if there is only one activity on the work order.

    Search for all transactions associated with a multiple equipment work order by defining a Quick Filter on the Work Order lookup using Parent Work Order as part of the filter criteria.

  4. Click Submit. An invoice allocation transaction is created against the work order.

    • Upon saving the invoice allocation, the system deactivates the invoice allocation if the Unallocated Qty. is zero as a result of the allocation.

    • To activate an inactive invoice line, select the invoice line to activate, and then click Activate Line. The line is activated and Active is selected.

    • To inactivate an invoice line, select the invoice line to inactivate, and then click Inactivate Line. The line is activated and Active is cleared. Qty. to Allocate,Work Order, and Activity are all cleared and protected for the selected invoice line.