Defining account details - HxGN EAM - 12.0.1 - Help - Hexagon

Access account detail code information on different forms within the system for which the Account Details page is available.

Account detail codes are defined for use with Databridge and external accounting systems.

The system displays the account detail codes associated with the entity of the form from which you access the Account Details page. The fields displayed on the Account Details are based on the entity of the form. For example, the fields for the REQL entity (Requisition Lines) are the Requisition Number, Organization, and the Requisition Line. You can view detailed account code segment information, copy an existing account detail record, modify an existing account detail record, or insert a new account detail record. You can also create account detail records for any entity records for which there are no existing account details.

1. From any form for which account details is activated, click the Account Details tab.

2. Select the entity for which to access account details. The fields for the selected entity are displayed for information only and are protected. Only the account detail fields are editable.

3. Specify this information:

   Accounted - Select whether the account details should be accounted for as a debit or a credit.

   If the ACCOUNT installation parameter is set to YES, Accounted is required. If ACCOUNT is set to NO, Accounted is automatically populated with an asterisk (*).

   Segment 01 - Segment 30 - Specify the account code segment(s) for the account detail record as you have defined the account code segment codes on the Account Detail Setup form.

   

   • Only the account code segments that you defined are shown, up to 30 total segments. For example, if you defined segments 01 through 10, fields for Segment 01 through Segment 10 are shown.

   • If a segment code is defined with a query code on the Account Detail Setup form, then a list of values for the segment code are shown enabling you to view the results of the SQL statement for the code.

   • If a specific segment code is designated as Required on the Account Detail Setup form, then the segment field is required for the account detail record on the Account Details tab.

4. Click Submit.

   

   • You can change the name of a segment to something specific to your accounting needs as necessary using screen designer.

   • To create additional account detail records based on an existing record, click Copy Record.

   • If the ACCOUNT installation parameter is set to YES, Accounted is set to the opposite value of the record from which you are copying the account details. For example, if the value of Accounted is Credit for the existing record, Accounted is set to Debit for the copied record.