Users have different levels of authority within the system. For example, a manager might have authority to approve purchase requisitions. A planner might have authority to cancel a work order. A project manager might have authority to freeze a project.
Set up authorization levels for entity status values when records for the entity are created or when their status is modified. Set authorization levels for user groups or individual users.
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Open the Status Change Authorizations form.
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Click Add Authorization.
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Specify this information:
User Group - Specify the user group for which to define the status change authorization. Specify * if the authorization applies to all groups. The user group description is automatically populated.
User Group and User cannot both have a value of *.
User - Specify the user for whom to define the status change authorization. Specify * if the authorization applies to all users in the user group.
Entity - Specify the entity over which the user has authority.
From Status - Specify the status code the user can change.
To Status - Specify the status code to which the user can change the old status code.
If you want the group to have authorization over all aspects of a particular process,
enter all of the available status changes for that process. Specify * for any status
and - for "No status yet" (such as to indicate a new record).
User Specific Auth. - Select to indicate that the authorization is for this user only.
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Click Submit.