System administrators have the ability to create a security filter using the Dataspy. A security filter enables you to filter which records users can see.
For example, you can create a security filter on the Work Orders form and then assign the security filter to a user group. The result is that members of the user group cannot see records that are not included in the security filter. So if the Security Filter is set to display all work orders with a Status of Released, then when the user opens the Work Orders form, no matter what personal Dataspy or quick filter they run, they will never be able to see records that have a Status other than Released. Users cannot disable a security filter.
To create a security filter, select Security Filter on the Dataspy Filter view. Security Filter is only displayed for users who are in the R5 user group, and it is disabled for system-delivered Dataspies.
After creating a security filter, assign the security filter to a user group.