A Reservation has the following important attributes:
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Reservation Code - System generated.
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Reservation Type
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Pool or Loaner
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Status - System Codes entity RNST.
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Equipment - The reservable equipment
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Received Equipment - This field can be entered when it concerns a Loaner. For example, equipment under contract comes back for PM work order and in the meantime a loaner can be used to cover the time the PM requires.
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Vehicle Type - This field can be used to describe the type of vehicle. All Vehicle Types such as SUV, Sports car, etc.
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Rental Template - Unlike the Asset Management Services changing a template during the active period of a contract does not affect invoicing. The template is merely used to quickly define the contract. The template is copied to the rental contract.
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Customer - Customers are defined in the Customer function.
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Issue and Return
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Date / Time - Determines Hours and/or Days of the rental.
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Reading / UOM - Determines the number of miles, kilometers or any other meter reading the equipment has been used.
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Fuel Level - Determines fuel consumption
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Calculated Fields - The system will populate these at the return of the equipment or when you click the Calculate Cost button.
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Calculated Hours
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Calculated Days
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Calculated Usage
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Calculated Fuel Usage
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Corrected Fields - You can overwrite the calculated values when needed by entering values for the following fields.
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Corrected Hours
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Corrected Days
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Corrected Usage
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Corrected Fuel Usage
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Buttons
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Calculate Cost - Quickly determines the costs for this rental.
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Generate Invoice - Initiates the invoicing process and generates an invoice.
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Update Meter Readings - Enters the return reading for the equipment as a meter reading entry.
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To calculate the costs the system must first calculate usage:
Calculated Hours:
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Calculated Hours = (Return Date/Time – Issue Date/Time) * 24.
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If the Hourly Invoicing Start Time is entered only consider the daily hours after this time.
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If the Hourly Invoicing End Time is entered only consider the daily hours before this time.
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Rounding is determined by the associated Rental Template. Depending on the setting for Rounding Hours the Calculated Hours will be rounded.
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Always round the result to 2 (two) decimal positions.
Calculate Days:
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Calculated Days = Return Date/Time – Issue Date/Time.
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Rounding is determined by the associated Rental Template. Depending on the setting for Rounding Days the Calculated Days will be rounded.
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Always round the result to 2 (two) decimal positions.
Calculate Usage:
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Calculated Usage = Return Reading – Issue Reading.
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If either field is blank, the system will set the Calculated Usage equal 0 (zero).
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If a physical meter is attached that has a maximum value defined, then the system will try to handle rollover if the return is lower than the issue reading.
Calculate Fuel:
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Calculated Fuel Usage = Issue Fuel Level – Return Fuel Level.
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If either field is blank, the system will set the Calculated Fuel Usage equal 0 (zero).
Please refer to the Vehicle Rental whitepaper for the Reservation Request and Review Reservation Request, for creating
and reviewing reservations.