Workflow Event Processing - HxGN EAM - 12.1 - Feature Briefs - Hexagon

Action: For purchase order 10000, the buyer populates the Default Approver field with user JSMITH and moves the PO status from ‘Unfinished’ to ‘Awaiting Approval’.

1. The system captures the Parameter Definition values for the purchase order.

   Parameter	Column	Alias	Value
   1	ORD_CODE	PO	10000
   2	ORD_DESC	PO Desc.	Replenishment of Stock Purchase Order
   3	ORD_TOTAL	PO Total	500.00
   4	ORD_DFLTAUTH	Default Approver	JSMITH
   5	ORD_STORE	Store	STORE-01

2. System creates the workflow event and approval steps:

   Sequence	User	Status	Responsibility
   1	JSMITH	Pending	ORD_DFLTAUTH

3. System sends out e-mail using the E-mail Template supplied on the Approval Step setup record:

   Recipient	jsmith@acme.test
   Subject	PO: 10000 – Replenishment of Stock Purchase Order is Awaiting Your Approval
   Body	PO: 10000 – Replenishment of Stock Purchase Order with a total of 500.00 is awaiting your approval for STORE-01.