Establish Budget Administration - EcoSys - 2.03 - Administration & Configuration - Hexagon PPM

EcoSys Help - Portfolios and Contracts Administration (2.03)

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English (United States)
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EcoSys
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Administration & Configuration
EcoSys Standard Version
2.03

The Budget Admin tab is used to define budget approval thresholds as well as budget ID formats.

Approval thresholds L1 through L3 may be set as desired for the selected template. Budgets exceeding the individual thresholds will be subject to approval by users designated at that approval level as defined in the Workflow Admin tab. Thresholds must not overlap. See the table below for additional direction on settings approval thresholds.

Scenario

Level 1 Threshold

Level 2 Threshold

Level 3 Threshold

Auto-Approve

$999,999,999*

$999,999,999*

$999,999,999*

Level 1 approval is always required – no other levels are required.

$0

$999,999,999*

$999,999,999*

Below L1 threshold, project is auto-approved. Above the L1 threshold, Level 1 must approve. No other levels are required.

L1 threshold amount

$999,999,999*

$999,999,999*

Below a L1 threshold, project is auto-approved. Above Threshold L1, L1 approver must approve. Above Threshold L2, L2 approver must also approve. Level 3 not required.

L1 threshold amount

L2 threshold amount

$999,999,999*

Below a L1 threshold, project is auto-approved. Above Threshold L1, L1 approver must approve. Above Threshold L2, L2 approver must also approve. Above Threshold L3, L3 approver must also approve.

L1 threshold amount

L2 threshold amount

L3 threshold amount

*Denotes a cost that no project will ever exceed

Approval Type determines whether all or any approvers may approve for the designated level.

  • Choose Any May Approve if approval by any of the approvers at the selected level may trigger approval at that level.

  • Choose All Must Approve if all of the approvers at the selected level must approve before approval at that level is granted.

The Budget Admin section controls the customization of enterprise IDs to be used for newly created budgets. This customization includes prefixes, suffixes, and the ability to increment by any provided number. It is critical that the Digits (number of digits including leading zeros) as well as the Increment is established. If either of these numbers are missing, the ID will not generate as expected. The hierarchy path delimiter (typically a period, or ".") must not be used in either the prefix or suffix.

Default budget administration values may be set using the Budget Admin tab.