From draft to publishing, content goes through a number of stages within AcceleratorKMS.
The authoring team writes draft content, such as procedures, training material, and content flows. Editors edit the content, SMEs review the content, and then Managers approve and publish the content.
For example, if the content is a procedure, the operations team uses AcceleratorKMS to safely and efficiently execute the completions on the published content. When an Operations Manager makes a maintenance or operational request to an Operator, the Operator locates the most recently published version of the content and performs all the steps required. After the Operator completes the steps and indicates that the completion is finished, the content is marked complete in AcceleratorKMS. Operators can also use the comment feature in AcceleratorKMS to suggest changes to the content, which capitalizes on the expertise in all areas of the organization. Any suggested change triggers an automatic review.
The review and updating process guarantees that everyone with the correct role and domain can access the most up-to-date content at all times.
Role definitions in content
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Content Access - There are two types of role definitions within content:
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Role has access to this content (role appears as light grey)
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Role has access and is associated with workflows and reporting (role appears as dark grey)
By default, the roles that are added to content have access to that content. When you click on the person icon on a role, it turns to dark grey, and this shows that associated access for workflows and reporting is granted.
When the Access field in content includes 'Everyone in this domain', this content
is available to any user with an assigned role within that domain. However, content
that has specified roles for access is only available to users who have those specific roles assigned to them for the domain
of the content. For more information, see Domains and access to content.