Create and configure the application to allow SharePoint® or Office 365 SharePoint®, when using a username and password, to synchronize copies of published content.
Before you begin
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You must be an Administrator.
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Published content synchronization must be enabled by AcceleratorKMS.
About this task
Use the following setup process when using a SharePoint® library as the external storage library. This procedure applies to on-premises SharePoint® or Office 365 SharePoint® when using a local username and password. For the procedure for online token authentication, see Configuring synchronization to Office 365® SharePoint® using token authentication.
Procedure
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Create or designate a SharePoint® site to store the PDF versions of published content.
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Navigate to the new or designated SharePoint® site and create a new document library, using the following specifications.
Document library specifications
Field
Value
Name
Procedures
Description
AcceleratorKMS published procedures
Version History
No
Require Check Out
No
Content Approval
No
Document Template
None
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Complete the following access list to secure the document library.
Document library access list
Field
Value
Contribute access
Define the SharePoint domain user account in AcceleratorKMS. On the menu bar, click the gear icon > Configuration.
Read access
Define the user group that require access to view content.
Design/admin access
Identify SharePoint site owner/administrator.
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Add a column to the document library with the following specifications.
Document library column specifications
Field
Value
Name
ProcedureID
Type of information
Single line of text
Description
Procedure ID of content (document or flow) in AcceleratorKMS
Requires that this column contain information
No
Enforce unique values (indexed)
Yes for on-premises SharePoint or No for Office 365 SharePoint configuration
Add to default view
No
Create an index to the ProcedureID column using the following steps:
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On the menu bar, click the gear icon > Library Settings.
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Navigate to Columns section, click Indexed Columns.
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Click Create a new index.
The Indexed Columns page opens.
Document library column specifications
Field
Value
Primary column
ProcedureID
Secondary column
(none)
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Click Create.
This may take some time to finish processing.
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Create an expanded view for the library with no folders (required for content link navigation and filtering).
Document library expanded view
Field
Value
Type
Standard view
Name
Expanded
Make default view
No
Audience
Public
Folders
Show all items without folders
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Log in to AcceleratorKMS as an Administrator.
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On the menu bar, click the gear icon > Configuration.
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Navigate to the Export section, and add values for the following keys.
Export keys
Export Key
Value
OutputControlMessageTemplate
Specify a message to identify an uncontrolled printed copy. Enter a value of {0} to print current date and time, {0:d} to print only the date. For example, Hard copy printed on {0}. Copy is valid for the date printed.
OutputStoreBaseURL
Specify a base URL value. For example, http://192.168.36.36
OutputStoreControlMessageTemplate
Specify a message and the date value for a copy generated to designated output store. Enter a value of {0} to print current date and time, {0:d} to print only the date. For example, Copy generated on {0}.
SharePointLibraryName
Specify internal name where published content output is saved.
SharePointLibraryTitle
Specify the display title where content output is saved.
SharePointSelector
From the drop-down list, specify one of the following:
SharePoint for on-premise configuration
SharePointOnline for Office 365 SharePoint configuration
SharePointSitePath
Specify the URL path to the SharePoint site where published content output is saved. For example, http://192.168.36.53/Sites/PA/Sub1
SharePointUserName
Specify domain followed by SharePoint user account name. For example, LAB\spadmin
SharePointUserPassword
Specify SharePoint user account password for preceding user account name.
SyncProcedureOutputJobEnabled
Specify yes to save published content to designated output store.
WebApplicationUrl
Specify web URL address to the application. For example, https://ade.AcceleratorKMS.com
WebRootDirectory
Specify the server file system directory for the web application
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Click Save.
Results
Content synchronization is complete for SharePoint®.